Portals store any type of document for personal use and workspace sharing.
Documents stored in the Personal section are private and cannot be viewed by other members of the portal. The workspace section stores documents that are shared between the members of that workspace. Both sections can organize documents in folders and nested folders. Members of the group can set change notifications on documents and folders.
Workspace owners and administrators can view audit logs of document activity. They can also enable versioning on documents and when needed, retrieve earlier versions of a document. In addition to creating workspace permissions, administrators can also provision permissions on individual documents and file folders.
Web folders allow all users to access their personal and group documents from their local computer. Users can upload or download files by dragging and dropping files into the web folders. Additionally, Microsoft Word, Excel and Powerpoint files are opened, locked, edited and saved directly to the remote file server. PDF files can be viewed only with Adobe Reader.
PERSONAL DOCUMENTS
- Store files for easy access from any browser
- Kept private from other users in the portal
WORKSPACE DOCUMENTS
- Store files that are shared between the group members
- Enable change notifications to monitor document changes and deletions
- Store multiple versions of documents
- Upload and download files by dragging and dropping into local web folders
- Edit and save Microsoft Word, Excel and Powerpoint directly to remote server