You keep
your information in many forms – emails, documents,
spreadsheets, presentations, and more. With HyperOffice
Shared Documents, what used to be scattered on different
computers and devices is now easy to find in one place.
Keep
Track of Your Files the Easy Way
When you store your documents in a central online
location, information previously trapped on individual
PCs is now available to your team members whenever they
need it.
• Open your documents anytime, anywhere
Use any web device to access your
account. Organize your files in one
place using just a browser.
•
Arrange your information intuitively
Manage your documents in folders the same way you do on
your own computer.
•
Drag and drop several files at once
Move multiple folders and files back and forth between
HyperOffice and your PC desktop using HyperOffice
HyperDrive.
•
Use web folders to find documents fast
With HyperDrive and web folders on your computer; you
extend your PC’s local search feature to your shared
HyperOffice folders and files.
•
Search for passages of text
Find the files you’re looking for with a powerful web
search feature.
•
Make auditing easy
Control document versioning. Track the history of
actions users take on a folder or file.
• Prevent information sprawl
Take advantage of check-in,
check-out. Limit the use of any file to one user at a
time to make certain your files always contain fresh
information.
• Keep sensitive data private
Tap into the power of HyperOffice groups and profiles to
make certain only the right people access your documents.
With groups, you specify whether documents are available
to employees only or to consultants too.
Enjoy fine-grained control by assigning group members to
different profiles like manager and contributor to
ensure your documents are even more secure.
• Setup notifications
Receive alerts whenever someone adds, changes, or
deletes a folder or file. Choose your favorite method of
notification – desktop alert, email message, Microsoft
Outlook reminder, or HyperOffice popup.
• Keep Your Inbox Uncluttered
Cut your email volume by 1/3rd. With a document
management solution like HyperOffice Shared Documents at
your fingertips, email attachments are unnecessary.
You can easily setup your portal and:
•
Decide whether it’s an intranet or extranet
• Add groups like “Employee” and “Consultant” and add
them to your portal
• Assign what folders and documents each group can
access
To customize your portal even more:
• Create profiles like “Manager” and “Contributor”
• Specify what HyperOffice tools like Email or Shared
Documents they have
• Move the appropriate individuals from each group into
these profiles
Now you cleanly control the documents each person sees
and what tools they have available like Shared Documents,
Calendars, Projects, and Tasks.
Everyone has a workspace tailored to his or her role and
you’re ready to get the most out of document sharing.
Say you’re working on a team project. You and your team
exchange emails, hold meetings, take notes, update the
status of a project and its tasks, as well as create new
documents and modify existing ones.
So how can you make each other more productive? Any team
member can link these items to any other so everything
relevant is in one place.
Link a spreadsheet to a meeting entry in your Shared
Calendar. Link a project and its task statuses to the
meeting entry.
Compared with emailing everything as file attachments,
you’ve saved:
• whatever time is required to put the information in a
format everyone can view
• the follow up time due to people never opening the
message or giving it adequate attention.
With HyperOffice Shared Documents, you have all the
power and flexibility you need to collaborate on world-class
terms.