Worried over secure document sharing while deployed? Veteran business looking for a safe channel for document transfer? Huge investment in security making you back off?
Your business need not invest on heavy duty security measures for online workspace. Take advantage of HyperOffice’s secure hosted solutions.
You keep your information in many forms – emails, documents, spreadsheets, presentations, and more. With HyperOffice Shared Documents, what used to be scattered on different computers and devices is now easy to find in one place.
Access relevant information in minutes, keep track of changes, safeguard the sensitive data and speed up workflow. HyperOffice’s document sharing helps veteran businesses organize themselves better.
Keep Track of Your Files the Easy Way
When you store your documents in a central online location, information previously trapped on individual PCs is now available to your team members whenever they need it.
If you are the expert and are deployed at short notice, colleagues know where to get the relevant documents from with HyperOffice.
Use document sharing to organize and manage documents in a disciplined fashion. It’s applying skills acquired during training and service to the business.
• Open your documents anytime, anywhere
Use any web device to access your account. Organize your files in one place using just a browser. At base or at office, access necessary documents and continue working.
• Arrange your information intuitively
Manage your documents in folders the same way you do on your own computer. So even when you are away from your computer, you can still see files and folders relevant to the task at hand.
• Drag and drop several files at once
Move multiple folders and files back and forth between HyperOffice and your PC desktop using HyperOffice HyperDrive.
• Use web folders to find documents fast
With HyperDrive and web folders on your computer; you extend your PC’s local search feature to your shared HyperOffice folders and files.
• Search for passages of text
Find the files you’re looking for with a powerful web search feature.
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Make auditing easy
Control document versioning. Track the history of actions users take on a folder or file.
• Prevent information sprawl
Take advantage of check-in, check-out. Limit the use of any file to one user at a time to make certain your files always contain fresh information.
• Keep sensitive data private
Tap into the power of HyperOffice groups and profiles to make certain only the right people access your documents.
With groups, you specify whether documents are available to employees only or to consultants too.
Enjoy fine-grained control throughout the deployment period by assigning group members to different profiles like manager and contributor to ensure your documents are even more secure.
• Setup notifications
Receive alerts whenever someone adds, changes, or deletes a folder or file. Choose your favorite method of notification – desktop alert, email message, Microsoft Outlook reminder, or HyperOffice popup.
• Keep Your Inbox Uncluttered
Cut your email volume by 1/3rd. With a document management solution like HyperOffice Shared Documents at your fingertips, email attachments are unnecessary.
If you are a veteran establishing the business, you can easily setup your portal and:
• Decide whether it’s an intranet or extranet
• Add groups like “Employee” and “Consultant” and add them to your portal
• Assign what folders and documents each group can access
If you are a veteran enhancing the business, to customize your portal even more:
• Create profiles like “Manager” and “Contributor”
• Specify what HyperOffice tools like Email or Shared Documents they have
• Move the appropriate individuals from each group into these profiles
Now you cleanly control the documents each person sees and what tools they have available like Shared Documents, Calendars, Projects, and Tasks.
Everyone has a workspace tailored to his or her role and you’re ready to get the most out of document sharing.
Say you’re working on a team project. You and your team exchange emails, hold meetings, take notes, update the status of a project and its tasks, as well as create new documents and modify existing ones.
So how can you make each other more productive? Any team member can link these items to any other so everything relevant is in one place.
Link a spreadsheet to a meeting entry in your Shared Calendar. Link a project and its task statuses to the meeting entry.
Compared with emailing everything as file attachments, you’ve saved:
• whatever time is required to put the information in a format everyone can view
• the follow up time due to people never opening the message or giving it adequate attention.
With HyperOffice Shared Documents, you have all the power and flexibility you need to collaborate on world-class terms.