Compose a Personal Email Message

You can compose a new email message and send it immediately, or save it to send at a later time.  

Usage Guidelines

To compose an email message, follow these steps:

  1. From the My Email page on the Mail toolbar, click the Compose button. The Compose Message window appears.

  2. In the Compose Message window, complete the following fields, then go to step 3:

From

Select the email address that you want the email to be sent from.

To

Type the email addresses that you want to send the message to. Use a comma or a semi-colon to separate multiple addresses.

Tip: Click the button to conveniently access email addresses for your groups and other contacts in your contacts listing. The Select Message Recipients window appears. In this window, you can choose to view your Groups or Personal contacts or view your contacts by selecting a category. In the Contacts list, select the recipient(s) name and click the > button. To select all contacts in a group or contact category click the >> button. Click the Accept Addresses button to complete your selection.

 

CC

Use the CC feature (carbon copy) when you want to keep other recipients posted on the contents of your email message. For example, when you are mailing a project schedule out to your team and need to copy your manager about the schedule. Use a comma or a semi-colon to separate multiple addresses.

Tip: Click the button to conveniently access email addresses for your groups and other contacts in your contacts listing. The Select Message Recipients window appears. In this window, you can choose to view your Groups or Personal contacts or view your contacts by selecting a category. In the Contacts list, select the recipient(s) name and click the > button. To select all contacts in a group or contact category click the >> button. Click the Accept Addresses button to complete your selection.
 

BCC

Use the BCC feature (blind carbon copy) when you want to keep other recipients informed of your email message, but do not want other recipients on the email to see the email address. This field is especially helpful when you want to send out mass mailings. When you need to compose a mass mailing to many recipients, type each of the email addresses all in the BCC field (separated by a comma or semi-colon). This way, the only email address that will appear in your recipients BCC field is their own.

Tip: Click the button to conveniently access email addresses for your groups and other contacts in your contacts listing. The Select Message Recipients window appears. In this window, you can choose to view your Groups or Personal contacts or view your contacts by selecting a category. In the Contacts list, select the recipient(s) name and click the > button. To select all contacts in a group or contact category click the >> button. Click the Accept Addresses button to complete your selection.
 

Attachments

There are no size limitations to the file attachments you can use with your email message. When you need to attach a file to your email, click the attachments icon . For additional information, refer to the Attachments for Personal Email topic in this help file.

  1. Begin typing your message in the compose area at the bottom of the Compose Message window.

  2. You can compose your email as a formatted message using Rich Text, or an unformatted message that does not use Rich Text.

    1. If you want to format your message with specific fonts, font color, highlighted text, or use spell check and other formatting features, click the Use Rich Text option. This option can be used when you know your recipients can accept "HTML formatted" email messages.  It is always recommended that you check what email format preference your recipients have. Most mail clients such as Outlook Express and Netscape Mail Client accept this option. For additional information, refer to the Use Rich Text topic in this help file.

    2. If you do not want to format your message, click the Do Not use Rich Text option. For additional information, refer to the Do Not use Rich Text topic in this help file.

  3. Once you composed your message, click one of the following options:

    Spell Check

    To use Spell Check, click the spell check button. (This option is only available when creating a message with the Rich Text option).

    Send

    Click Send if you are ready to send your message to all of your recipients.

    Save Draft

    Click Save Draft if you want to save a copy of the email in your drafts folder without sending it. For additional information, refer to the Save Draft topic in this help file.

    Save Backup

    Click Save Backup if you want to save a backup copy of the email in your drafts folder. For additional information, refer to the Save Backup topic in this help file.

    Clear Message

    Click Clear Message if you want to cancel all changes and return to the Mail page without saving changes. For additional information, refer to the Clear Message topic in this help file.

Note:  New messages can be displayed in a new or existing window. To change this setting, refer to the Mail Preferences topic in this help file.

 

Related Topics