Mail Preferences

You can specify your mail preferences for viewing, saving, signature lines, and much more.

Usage Guidelines

To specify your mail preference, follow these steps:

  1. Click the Settings tab on the left navigation bar.

  2. Click the Mail button. The Mail Preferences page appears.

  3. On this page, you can change the following options, then click the Update Information button to change the setting:

Viewing

Use this field to view individual emails and the mailbox folders in a new window or the existing window.

View Messages and mailbox in separate frames:

Select this option if you want to see the individual messages and the mailbox on the same pages but split into two different sections (such as, in separate frames on the same page). When you select this option the list of messages are seen on the top frame of the My Email page and the contents of the message is displayed in the bottom frame of the page.

Use the same frame for both messages and mailboxes:

This setting allows you to read each the message but without popping up a new window. When you use this setting and go to the My Email page, the default view will show you all the email messages you have received. If you click an email you will be taken to an entirely new page which will display the contents of the email you have selected. Click the Inbox button at the top left hand side to go back to the mailbox view.

View Messages in a new window:

This setting allows you to view the mailbox and the individual messages in two different windows. If you click on any message in the My email page, a new window will pop up displaying the contents of the message.

Folder Sidebar

Use this field to select whether you want the 'Folder Sidebar' on the My Email page to be displayed or not displayed.

Trim Subject at

Use this field to restrict the number of characters that are displayed in the mail subject text field.

Trim From at

Use this field to restrict the number of characters that are displayed in the From text field. The From text field holds the email id of the person who sent you the email.

Security

Use this field to whether you want to receive any email formatted in HTML as opposed to plain text.

Disable all HTML codes in incoming mail: Select this option to receive email as text only. If any person sends you an email in HTML format, the HyperOffice application renders that email as text only.

Allow HTML in Incoming mail: Select this option to format the email you receive as HTML code. This option might be useful for displaying tables, Font styles etc.

Composing

Use this field to specify whether you wish to compose a new message in a new window or in the same browser window.

Replying

Use this field to specify if you want to include the original sender's message with your reply.

Send Saving

Use this field to store the messages you send for reference at a later time. These messages are stored in the Sent Folder in the Mailbox folders.

Send Confirmation

Use this field specify whether you require a confirmation note when you send an outgoing message.

Message Deletion

Use this field to specify whether you want to permanently delete a message or move it to the Trash folder.

Deletion Action

Use this field customize the way you navigate through the messages in your mailbox after deleting any message. This option allows you to either move on to the next message after you have deleted the current email or return to the main mailbox view.

Mail Action Buttons

Use this field to customize the way buttons are displayed when viewing a message within the My Email page.

Incoming Mail Width

Use this field to customize the width of the text box displaying messages for all the incoming mail.

Outgoing Mail Width

Use this field to customize the width of the text box displaying messages for all the outgoing mail.

Use Reply to

Use this field to select to either have the recipient of your email to reply to the actual sender of the email or reply to a specify address of your choice.

Use Signature

Use this field to specify a signature with your email. A signature is useful to automatically insert additional information in every mail you send. You can use this field to either select the signature or disable it.

Signature

Use this field to append information to every email message. The signature is added at the end of each email sent from your account. You can use the signature to include information like phone numbers, addresses, etc. The information should be information, which remains common across email.

Font Format

Use this field to set the default look and feel for all the messages that you send. By default the font for the message is based on the setting you determine in this section.

Mail Filters

Use this field to create mail filters and allows you to add or remove blocked senders to your mailbox.

Blocked Senders

Use this field to block senders of email you receive. Many times, you receive unwanted email. This feature helps you remove annoying senders and stop unwanted email.