You can schedule an event as a meeting.
To schedule an event as a meeting, follow these steps:
Click the Groups tab on the left navigation bar.
Click the Group Memberships icon. The Active Memberships page appears.
Select the group in which you would like to schedule an event as a meeting. The Group homepage appears.
Click on the Shared Calendar icon. The Shared Calendar page appears.
Click the Add Event button, or the '+' sign in the monthly/weekly/daily calendar.
The Create New Event page appears. The Create New Event page displays a form with the following information:
Subject: Type the subject of the event.
Location: Type the location of the event.
Start Date/Time: Select the Start date and time.
End Date/Time: Select the End date and time.
Duration: Select the Duration of the event.
Notes: Add any relevant notes here.
Complete the Create New Event page and click the Schedule Event as a Meeting checkbox.
The page expands to include the Meeting Information section at the bottom of the page
Type the names of the people you would like to invite in the Meeting Attendees box. You can also select the users from the group directory by clicking on the Select Users From Directory link.
Click the Check Schedules button to check the Attendees' schedules for the most convenient time to schedule the meeting.
The Check Schedules window appears and displays the availability of the selected participants.
Note: The
black ‘busy’ blocks in the Check Schedules
window reflect the events in the users personal calendars along with any
other group meetings. The ‘Check Schedules’ tool does not show any other
group events as ‘busy’ unless the events are set as meetings.
Click the Create Meeting button.
